Wednesday, November 03, 2010

DepEd Authentication of High School Documents

For individuals who aspire to work overseas, especially the skilled workers, a lot of requirements are needed by a specific state/country. One among the long list is the authentication of high school credentials. On my prior unsuccessful stint in applying overseas, my employer did not require the high school diploma and other high school documents. Maybe it is just preferential for some. Anyway, whether I like it or not, I just have to get myself moving if I wanted to push through with work opportunities abroad. Of course I just used the world-wide-web in searching for information about the steps in authentication, mostly on forums and blogs.

First things first, you have to secure the following from your high school:
1. Original High School Diploma
2. Original Transcript of Records (Form 137a)
3. Certificate of Graduation
I always anticipate that for every transaction nowadays, communication letters are always handy in every setting. For sure there are some schools that requests for at least 3 working days to accomplish the documents, so writing a letter would surely be useful. Here's my letter to the principal:
Dear Mrs. Principal:

Good day. I am ___________, a graduate of ___________ from batch 2003. I am currently processing my documents for work opportunities abroad.

May I request for three (3) certified true copies, with dry seal signed by the principal, of each of the following documents for certification:

1.      High School Diploma – Original copy needed
2.      Form 137a (Transcript of Records) – Original copy needed
3.      Certificate of Graduation / Letter of Recommendation (from principal) – stating the name and address of the institution, name of the graduate, date of graduation, diploma number, etc.

The above items have to be certified by the Department of Education, and later for authentication by the Department of Foreign Affairs.

Your immediate attention on this matter will highly be appreciated.

Thank you and God bless.

As stated, you will secure 3 copies each document and have those dry-sealed and certified-true-copied. Then when you are done with your high school, you will have to get to the DepEd Division Office. A staff from the DepEd Division Office will examine the documents, compare and contrast the photocopies and the originals, and sort them out. The division's representative will print a communication letter from the DepEd Division Office to the DepEd Regional Office stating that they have examined the originals and the photocopies and all were authentic. So from 3 documents, an additional document will be added to your files. After a few minutes, the staff will hand to you the originals and the photocopies. 1 set will be left with them for their copy, and the 2 remaining sets should be brought to the Regional DepEd (in my case at NCR Department of Education located just beside SM North EDSA). Don't forget to get your originals!

At NCR DepEd, you have to get to Window 104 and present your documents to the assessor. Like before, he/she will just examine the authenticity of the documents. Also, 2 pieces passport size pictures (2x2) in white background will be needed. He/she then hands out a document that you will fill-out, and after, you will proceed to the cashier at Window 107 to pay for 15 pesos for the documentary stamp.

After payment, just give back the documents to Window 104 and get your Claim Stub for DFA. The DepEd website stated that it will take 5 working days for the processing. I processed my documents today, November 02, 2010, and the claim stub for DFA is dated November 12, 2010 (so that's 8 working days).


After that, just claim your DFA Authenticated documents at their main office at the DFA Main building in Pasay (Old DFA along Roxas Boulevard). Let me repeat, at the OLD DFA BUILDING ALONG ROXAS BOULEVARD, not the one located at Aseana Business Park. Read the public announcement regarding the change of location HERE.

Note 1: I came from a Science high school (special public high school) and when I graduated back then in 2003, the documents were written manually. My original Form 137a was given to my university, and the other original copy is left with the school. Since the DepEd authentication processing requires the original transcript, they (my school) had to re-write my grades manually to another form. The principal signed the document and had it sealed in a school envelope. Anyway, the assessor from the local DepEd will just rip the envelope open at your front so you will eventually see that Form 137a containing your grades. Haha. Whew! It is fun looking at your own grades a few years back... Right?!

For more details, please read over DepEd's:

(click on the image to enlarge)


Note 2: For applicants from private schools, there are additional documents needed. Please refer to the outline presented on the picture for more information.


Sources:
 

40 comments:

Steve Finnell said...

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Anonymous said...

hi,thanks for your info on deped authentication of high school diploma, quite useful for us, actually my husband is an ofw and his company is also asking for authenticated documents so nice to have read your blog... thanks again.

Anonymous said...

Hi.. ask ko lang kung anong passing rate sa prometric exam? 50% ba?? and totoo ba na kapag pumasa ka daw ng exam marerefund mo daw ung $90 na binayad mo?? ayun kasi ung sinabi samin ng isang agency na inaapplyan namin... thanks :)

Anonymous said...

Gud day.. ask ko lng po i work in saudi under MOH & i got my saudi concil ID expired Feb 12,2008.. pwede ko po bang i reniew dito sa pinas coz im planning to go back in saudi this year..cud you replay on my e-mai.. emily_aku@yahoo.com. thanks:

auth.. said...

thnkz for the info,,nid p din b ang form 137 at certifiction of grdtution sa DepEd for authenticating HS diploma, diploma lng kc hinihingi ng agency.

Anonymous said...

hi po, ask ko lang kung paano po ang process kung yung high school nyo ay part ng MSU Systems (like UP Systems) na hindi under ng Deped kundi under ng CHED? sa CHED na rin ba ako magprocess? gaya ng college requirements ko?

Anonymous said...

patulong nman po. i am planning to apply in one agency sa manila, and one of their requirement is yung form 137. i went to my high school where i graduated and requested for my form 137..sabi nila kelangan ko pa daw ng request letter from the agency na aaplyan ko. is it really needed? probinsya pa po kc ako galing and sobrang magastos kung yun lng po ang pupuntahan sa manila. and for submission of requirements pa lng nmn po ako and i doubt na papadalhan ako ng agency ng request letter..hope you can help me..here's my email add lualhati_ligayap@yahoo.com..salamat

Anonymous said...

hi po good day! ask ko lng po sana pano po kung close na yung school ko nung high school saan po ako kukuha ng form137? thank you po in advance sa reply :)

Anonymous said...

hi, pdw ko ba malaman kung ecocopy ko ba ung request letter dito at ilalagay sa micro word?,para mkuha ko ung requirments para sa CAV?ito po email ko rogielpanilag@yahoo.com paki send nlang po ha,tnx

fat said...

MAY EXPIRATION BA ANG CAV DOCUMENTS???YNX

king said...

elow po ask ko lng yung difference between nurse tech sa nurse specialist?..tnx

warrior princess said...

hellow po!! binigay q rin po yung best SMILE q,,,pero bawal pala ilabas yung ipin:)) hehehe,,nwei i already passed d exam last friday lang...thank you so much!!!u'r blog helps me a lot:))

Anonymous said...

paano po marenew yung SCHS?

Anonymous said...

Hello there! I know this post is like 2yrs already, but i just need to vent out some things. Hehe

I also graduated in a public science high school pero sobrang opposite lang ng experience ko ng pagrerrquest ng form137a sa principal namin. Yung original na form137 daw was given to us when we graduated. Then nagamit ko upon college admission. Getting another copy now would course through DepEd. So i made a letter of request pero november na daw nola masusubmit sa DepEd. Times like this gusto ko na lang bumalik sa old school, na sinusulat lang at tapos na!

Anonymous said...

Hi there, I lost my Original copy of my High school Diploma, so i ask my mum to get new one kung saan ako nag graduate. naka kuha naman sila, (Form37,Diploma and letter from Department of education ) then dinala ito sa DFA. para ipa authenticate. pero sabi daw nila doon na kailangang ung school daw ang mag send sa DFA?! at kailangan daw nila puro zerox copy lang! then ung school daw mag bibigay ng claim stub for DFA? sa mother ko? Please anyone can advise me for this? thank u so much.

Anonymous said...

Thank you for this post. So much help.

Anonymous said...

Thank you for this post. You're a great help! ^_^

Anonymous said...

makakapag exam ba kung di ka pa rn sa pinas?

Anonymous said...

Hi... good day I just wanna ask kung talagang mandatory yung board certificate coz I lost mine nagrequest na ako ng replacement copy but it is not yet available. may other options po ba aside from waiting for the replacement copy to be available? thanks much if you do reply to my question..

Anonymous said...

hi! I lost my High School diploma and i need it for employment. the problem is the school that i went to is already closed. Can somebody help me wit this matter? thank you very much! please e-mail me: mariajuvycastillo@yahoo.com

ms.greyrn said...

hi there. I just want to ask kung paano ipaauthenticate ang RLE ko. Pareho lang ba kapag sa COE? or kelangan pang dumaan sa CHED? Your reply will be much appreciated. Thanks!

Anonymous said...

Hi gud day.... Asked q lng po bkt po nun pmunta q s defed wla knha requrement s nasabing needs for authetication they see lng my documents lng after dun thy give me claim stab for claming my authencation bt gnun nu kunin q dun if wla nman kuha sa akin mga requirements n ipapaauthecation q gnun po b nguguhan po q...just reply if blik po me s defed @ asking bt wla kinha requirements s akin tnx

Anonymous said...

"Salam Dua"...

I would like to address this comments to the personnel or staff of SRO.

Based on my experienced and observation why some (but not all)of applicants immediately hired, though they don't have enough an experience. Aside from that the employer priority those very young one. The fact they were just a newly or fresh graduate. Why not trying to hired those with more than 5 years experienced with 45 in age. I do believed they can still work, the truth they are more energetic, knowledgeable, more skillful, compare to the young ones.
I have heard (hearsay)one of the applicant, they will priority the young one's and with pleasing personality. Why, Do you think this beautiful lady can help her face in her job, and her young age cannot feel of tiredness.

I wish, there will be a changes in hiring an applicant.

Thank yo so much...

I'm just concerned to my friend who worked hard for the application from Mindanao dreaming to work abroad for the financial support to her children but very sad she did not make it.

Anonymous said...

ilang years ba saudi license for nurses sa saudi, kasi my license expired june 2012 , possible ma renew ko pa ito im going to saudi next may 2014 as company nurse..

vanessa pilongo said...

@sakinlangpo..i am a pharmacist and planned to take prometric exam dis week. topics are closely related to nures (i guess?) , can u give me/us hints on what are the questions during the exam? I do not know on where to start. super broad yung topic.tapos ung lalabas more or less 100 questions lang.. thnks. i hope it will help

Anonymous said...

Thank you so much for this blog. It helped me a lot!

Anonymous said...

Good day po ask KO lang Sana kung pwede bang dito KO na ipapasa yung requirements KO para sa authentication ng high school diploma KO sa DepEd sa may meralco ave?thanks po dito nalang po yung respond

Anonymous said...

Pano pag nawala yong form 137. Can I request another copy?

Maxspain madmaxs said...

Hi im maxine a madarieta ,my original high school diploma was lost. Ano dapat kung gawin kasi nag.apply ako para taiwan kaylangan ang diploma,

Anonymous said...

My husband is applying for abroad .. Yun school n png graduate nya from highschool hindi ng pprovide ng diploma? Pde po b yun? Pls help..

Anonymous said...

Hi would like to ask only i could process my elementary and high school diploma and form137 hre in manila,for replacement im from tacloban city,leyte.i lost my school records and diploma when the super typhoon yolanda hit our place hope to hear your response hre or email me: wacky1991dream@gmail.com

Thank you and godbless,

Unknown said...

Bkt po di natanggap ng diploma high school ang deped samantalang yun nmn po ang issue ng school year 1997

Rosalie Felipe said...

Bkt po di natanggap ng diploma high school ang deped samantalang yun nmn po ang issue ng school year 1997

Anonymous said...

helo po pls answer my question accepted po ba sa abroad exams ang alternative learning system high school diploma? sa haad o moh? and pno po ipapa authenticate po un?

Anonymous said...

hi po pede po ba ako uli makakuha ng copy po ng form 137 and 138 saka po diploma?sa school po na pinasukan ko?nawawala po kasi lahat po yan eh..salamat po sasagot.

marie grace said...

ask ko lang.may error kase yung form 137 na pinasa ko. pero nabigyan nila ako mg letter. nag request ako ng bagi sa school ko. sabi nila i attached ki nkangvdaw yung bago tapos papirmahan ko sa pricipal yumg error. ok lang kaya yun guys help.

Lalaine Canda said...

Pwede po kayong mgrequest sa high school nyo. Form 137 at diploma lng po. Kasi yung form 138 is yung card na bnbgay at piniprmahan ng parents natin. But you will have to pay 2000+ pesos for that I think since its a second copy

Lalaine Canda said...

Yes po. Usually sa tabi po ng error sila pumipirma. And better po if mgrerequest na lng kayo ng bago at yung walang error pra hindi po ngkaproblema sa dfa.

Lalaine Canda said...

Yes po. Usually sa tabi po ng error sila pumipirma. And better po if mgrerequest na lng kayo ng bago at yung walang error pra hindi po ngkaproblema sa dfa.

Unknown said...

Gud day... ask ko lng po need po ba ang original copy ng form 137??? Yun po kz concern ko kz certified copy lng kz binigay sakin...pwd n po kaya yun???

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